Privacy Policy

Stop Illegal Fishing (SIF) respects your privacy rights and recognizes the importance of protecting the information we collect about you. This policy statement tells you how we collect information from you and how we use it.

To ensure that we communicate with you through your preferred channels, and to enable us to share updates about our work, we collect different types of information, including personal data. We will always do our utmost to protect your personal information.

We commit to:

• Use your personal data honestly and fairly.
• Hold your details securely.
• Never share or sell your contact details.
• Never contact you by phone unless requested to do so.
• Unsubscribe you from our email newsletter at any time, if requested.
• Only analyse your data in order to communicate with you effectively.
• Ensure that you are in control of your information; we will delete your details from our database and not contact you again if you wish. Just let us know by emailing [email protected].

Website and Cookie Policy

SIF may collect demographic information from website visitors, such as geographic location or what platforms you own. This information helps us to improve our online offerings and allows us to tailor information to your preferences.

We track website usage data to improve our website. We collect user traffic patterns throughout our website using web logs, cookies and similar technologies. This information is collected to help improve website flow and usability. In addition, when we send emails to our members and supporters, we track information on clicks-through to our website, including IP addresses. This is done to gauge the effectiveness of our campaigns.

We take your privacy seriously, whether you’re visiting our websites or contacting us in other ways. We want you to be confident your information is being looked after.

Cookies on our website

Like most websites, we use data from our servers as well as cookies to get a better understanding of the way people use our websites. We don’t collect personal information that would identify you, unless you choose to share that with us.  When using our websites you don’t have to give any personal data to us – doing that is voluntary.

You don’t have to do anything to accept cookies set by SIF: by continuing to use our sites you are giving your consent to receive them. If you want to restrict or block cookies, you need to do this by changing the settings in your browser to reject them from this site. You can do this through your browser settings.

Affiliated websites, other websites and advertisements

This Privacy Policy applies to websites and services that are owned and operated by Stop Illegal Fishing. We do not exercise control over the websites of third parties that you may link to or view as part of a frame on a page on this website. These other sites may place their own cookies or other files on your computer, collect data, or solicit Personal Information from you. We are not responsible for the actions or policies of such third parties. You should check the applicable privacy policies of those third parties when providing information on a feature or page operated by a third party.

International visitors

With respect to visitors from the European Union (EU), the following applies at the time of any data collection:

• We collect data for a variety of reasons, including to:
  • Send emails with news and updates about Stop Illegal Fishing.
  • Monitor website traffic and improve the user experience.
  • Process donations to Stop Illegal Fishing.
  • Respond to inquiries.
• We only collect data from or contact users who have provided their informed consent. Users have the right to withdraw consent anytime by sending an email to [email protected].
• Stop Illegal Fishing shares certain user data under contract with certain 3rd party service providers for the sole purpose of facilitating Stop Illegal Fishing’s permitted uses of the data, such as Mailchimp, PayPal, Google Analytics, etc., subject to their privacy policies. Except in cases of users requesting that we delete their user data, we will periodically review user subscription preferences, email open rates, website visits or other interactions with Stop Illegal Fishing to determine when to delete user data of inactive users.
• Users have the right to request access to and request correction or deletion of their personal data upon request by sending an email to [email protected].

How we might use your information

If you are a supporter who receives marketing and fundraising materials or makes donations we may use your information for administration purposes.

Processing your donation or purchase

When you make a donation or other payment to Stop Illegal Fishing, we will use your payment and contact details, payment amount, date and time of payment to process that payment and take any follow-up administrative action needed, for example, sending a confirmation of your gift to you.

Responding to enquiries

If you contact us with a question, comment, compliment or complaint then we will keep a record of this correspondence and any associated documents so that we have the information available in the event of a follow-up, dispute or investigation.

Requesting information if you are attending our events

If you participate in an event that Stop Illegal Fishing have, or someone else has, organised in aid of or on behalf Stop Illegal Fishing, we may ask you to provide information to make sure we can manage the event safely and efficiently. 

Sharing marketing and fundraising materials with you

Marketing and fundraising materials that we might share with you include information about our activities and their impact, news, events and fundraising appeals, and other ways you can become involved with us. Our main means of communication is via email, you can let us know at any time if you’d prefer to change how we share information with you or stop it altogether. If you have consented to receive emails from us, you can also use the unsubscribe link contained within the emails at any time.

Targeting our communications and researching our supporters

It is important to us that we communicate wisely in order to have the greatest impact. In order to do so we carry out the following activities:

Analysing how emails are opened and read

We may track emails which we have sent to you using our email provider MailChimp to see which messages resonate with people and which have the highest response rates. We do this by logging whether emails we send have been opened, deleted and interacted with, for example, by clicking on links within the emails. We use this information to look at general patterns and to help us better target our activities so that we only send information in this way to people we believe still want to receive the emails they’ve consented to receive.

Retaining your information

We will retain your personal information for no longer than we believe is necessary for the purposes for which it is processed (in accordance with our internal policies including our data retention policy).  If you ask us not to contact you, we will keep some basic information about you on a suppression list in order to avoid sending you unwanted materials in the future.

If you provide explicit consent for us to contact you using email or SMS (text messaging), we will hold and use this consent for two years before reviewing when and how you are responding to our activities using these channels. 

If you are applying for a paid or volunteer role with Stop Illegal Fishing

Your CV, covering letter, supporting information and any other documents submitted as part of your application for any position with Stop Illegal Fishing will be used during the recruitment process to short-list suitable candidates who will be invited to proceed to interview stage, and to select the final candidate that the role will be offered to. These documents will also be used to assess suitability for volunteer positions.

During the recruitment process, we may perform some checks on your identity, and may also take up employment references .If your application is successful, this information will then form part of your personnel file.

We delete the personal information of unsuccessful applications 12 months after the application process ends in case there are follow-up queries about the process, unless a candidate requests that we keep their details for longer. 

Security

Stop Illegal Fishing takes the care of your information seriously and protects your personal information in a range of ways including secure servers, firewalls and SSL encryption or a comparable standard. We operate a policy of restricted, password controlled, access to any of your information that is stored on our systems. No data transmissions over the Internet can be guaranteed to be completely secure. Consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk. Once we receive your transmission, we make reasonable efforts to ensure security on our systems.

Changes and updates

This Privacy policy was last updated on 7th February 2019 and is reviewed annually. Alterations to the policy may be made at any point to ensure it accurately reflects our commitment to you and our compliance with appropriate legislation.

Please check this website from time to time for the latest version of this policy.

Contacting Stop Illegal Fishing

If you have any questions, comments or concerns about Stop Illegal Fishing or this Privacy Policy, please email us at [email protected].

Stop Illegal Fishing is a not-for-profit organisation, registered as a society under Botswana law. Our registered number is CR10532.